Purchasing Administrator

Do you like to ensure order and organization in your work? A large Maltese construction group is looking for a Purchasing Administrator to join its team. If you love a new challenge, Ceek would love to hear from you.


What is expected of you?

  • Checking up with internal departments and suppliers to see if invoices and delivery notes have arrived, and recording everything digitally
  • Organising all purchase orders, invoices, receipts, and delivery notes
  • Working with Finance to ensure that all invoices and delivery notes have been signed/authorized and returned for payment
  • Issuing of weekly reports to internal departments
  • Chasing for invoices not received from suppliers
  • Ascertaining that each invoice/delivery note contains an authorizing signature, a job number, or a location where the products and/or services were performed
  • Fulfilling the procurement process' administrative duties, as well as any general ad-hoc administration that may be required
  • Obtaining quotes from local vendors and ensuring best prices are obtained
  • Ensuring purchase orders and suppliers’ invoices tally in quantities, prices, descriptions, specifications, and unit of measure


What are you expected to bring?

  • Minimum “A” Level of education required
  • Relevant work experience preferably within a similar industry, preference will be given to those who have a mechanical background
  • Proficient in the use of a PC, Microsoft excel, preferably ECDL certified


What’s in it for you?

  • Competitive remuneration package
  • Excellent working conditions
  • Collaborative environment