PA to Director

We're looking for a dynamic and highly organized Personal Assistant to the Director to keep things running smoothly! You'll manage schedules, coordinate meetings, handle confidential tasks, and liaise with key stakeholders. From travel planning to report preparation, you'll be the Director’s go-to support. If you're a proactive multitasker with sharp communication skills and a keen eye for detail, this role is for you! Apply with us at Ceektalent!

What’s expected of you

• Provide administrative support to the Director by managing their calendar, scheduling meetings and taking meeting notes
• Handle incoming calls and emails from internal and external contacts, responding promptly and accurately
• Coordinate travel arrangements in close collaboration with the Director, managing bookings and schedules
• Serve as the primary point of contact for the Director
• Oversee office logistics, including booking conference rooms and necessary equipment for meetings
• Manage the Director’s diary to ensure readiness for upcoming engagements
• Track actions from meetings and ensure deadlines are met
• Assist in event planning, including organizing travel, accommodation, and venue bookings
• Respond to emails and other correspondence swiftly, delegating tasks as needed and organizing meetings for the Director
• Build and maintain relationships with key stakeholders
• Review schedules for any gaps, overlaps, or conflicts

What to bring

• Proven experience as a PA to a senior manager in a corporate environment
• Excellent communication skills with the ability to multitask efficiently while maintaining professionalism under pressure
• Ability to stay calm and focused while managing multiple requests and handling a busy calendar
• Ability to prioritize tasks and manage a busy schedule efficiently
• Strong attention to detail and the ability to keep everything running smoothly
• Clear, concise, and professional verbal and written communication with internal and external stakeholders
• Ability to think on your feet and resolve issues quickly and effectively
• Capability to manage multiple tasks and responsibilities simultaneously without losing focus
• Discretion in handling sensitive information and always maintaining confidentiality
• Flexibility to handle changes in schedule or priority tasks with ease
• Proficiency in office software, calendar management tools, and travel booking platforms
• Experience organizing meetings, conferences, and corporate events
• Strong relationship-building abilities to work effectively with various teams and stakeholders

What's in it for you?

• Dynamic working environment
• Highly competitive salary packages with performance-based bonuses
• Hybrid working option
• Health Insurance
• Access to professional development training sessions opportunities

If you're ready to make an impact as a PA, this could be the perfect opportunity for you! Join us at Ceektalent and apply today!