Front Office Secretary

Are you ready to be the face of a thriving construction company in Malta? Our client is seeking a Front Office Secretary who will play a vital role in keeping the office running smoothly and be the first point of contact for clients, visitors, and employees. If this is an opportunity you don't want to miss, we at Ceek look forward to receiving your application!

What's expected of you?

• Greet visitors, clients, and staff warmly and professionally
• Manage phone calls, directing them to appropriate personnel or departments
• Keep the reception area organized, clean, and compliant with security protocols
• Maintain visitor logs and issue badges as needed
• Coordinate mail, emails, and package handling
• Schedule meetings, appointments, and conference calls
• Oversee office supplies, including inventory and ordering
• Assist in preparing meeting agendas, reports, and presentations
• Address inquiries and assist visitors with professionalism
• Support HR with recruitment activities, onboarding, and administrative tasks
• Collaborate on organizing events such as training sessions
• Ensure meeting rooms are clean, equipped, and prepared for use
• Provide assistance to the CEO with personal assistant tasks
• Contribute to health and safety assessments and document management
• Take on special projects as assigned by management

What are you expected to bring?

• Proven experience in administration and front office management
• Strong communication, organizational, and multitasking abilities
• Customer-focused and adaptable to dynamic work environments
• Exceptional attention to detail, time management, and confidentiality
• Professional demeanor with a collaborative approach to teamwork
• Fire Warden and First Aid certifications are a plus

What's in it for you?

• Competitive salary and benefits in a friendly workplace
• Be part of a small team where your contributions truly matter
• Opportunities for professional development and growth
• Work in a dynamic sector with a focus on construction in a beautiful location

We're currently scheduling interviews, and our client will be meeting candidates as early as next week. If you're looking to embark on a rewarding career with a supportive team, don't wait! Apply now and let’s get started!