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Front Office Administrator

Are you an experienced receptionist who enjoys being the face of a company?  Do you like being the go-to person in an office, if so we are seeking to recruit a Front Office Administration, for one of our prestigious clients . If you are looking for a new challenge, we at Ceek would love to hear from you!

 

What is expected of you?

  • Good interpersonal skills with employees.
  • Greeting and welcoming guests as soon a they arrive at the office. Offering refreshments to clients.
  • Answering telephone calls and directing the caller to the appropriate person. Taking notes of calls and relay message to recipient.
  • Monitoring the consumable stock levels and procurement of Office Supplies including stationery, kitchen supplies and cleaning supplies.
  • Organising and distributing mail.
  • Organising couriers both local and foreign.
  • Booking of boardrooms, updating of calendars, and scheduling of meetings.
  • Obtaining any necessary signatures for documents across the organisation.
  • Performing ad-hoc administrative duties when required
  • Keeping a safe and clean reception area, coordination with facilities on matters of maintenance
  • Keeping the electronic office equipment (printers, shredder, laptops and others) are fully maintained and serviced.
  • Keeping archiving records up to date and liaising with head of departments of any archiving needs.
  • Liaising with travel agents to facilitate travel arrangements.

 

What are you expected to bring?

  • Excellent communication skills both spoken and effective e-mail writing.
  • Fluency in both English and Maltese.
  • Professional attitude and appearance.
  • Computer literate
  • Well organised.
  • Ability to follow direction and work within a team.
  • Works well under pressure.
  • Previous experience in similar post.
  • MCAST secretarial qualification is considered an asset.

 

What’s in it for you?

  • Excellent salary
  • Health Insurance
  • Excellent working conditions