Front Office Administrator

Are you an experienced receptionist who enjoys being the face of a company?  Do you like being the go-to person in an office, if so we are seeking to recruit a Front Office Administration, for one of our prestigious clients . If you are looking for a new challenge, we at Ceek would love to hear from you!

What is expected of you?

• Good interpersonal skills with employees.
• Greeting and welcoming guests as soon a they arrive at the office. Offering refreshments to clients.
• Answering telephone calls and directing the caller to the appropriate person. Taking notes of calls and relay message to recipient.
• Monitoring the consumable stock levels and procurement of Office Supplies including stationery, kitchen supplies and cleaning supplies.
• Organising and distributing mail.
• Organising couriers both local and foreign.
• Booking of boardrooms, updating of calendars, and scheduling of meetings.
• Obtaining any necessary signatures for documents across the organisation.
• Performing ad-hoc administrative duties when required
• Keeping a safe and clean reception area, coordination with facilities on matters of maintenance
• Keeping the electronic office equipment (printers, shredder, laptops and others) are fully maintained and serviced.
• Keeping archiving records up to date and liaising with head of departments of any archiving needs.
• Liaising with travel agents to facilitate travel arrangements.

What are you expected to bring?

• Excellent communication skills both spoken and effective e-mail writing.
• Fluency in both English and Maltese.
• Professional attitude and appearance.
• Computer literate
• Well organised.
• Ability to follow direction and work within a team.
• Works well under pressure.
• Previous experience in similar post.
• MCAST secretarial qualification is considered an asset.

What’s in it for you?

• Excellent salary
• Health Insurance
• Excellent working conditions