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Executive Assistant

Are you seeking an exciting new venture in Malta? Are you an experienced Executive Assistant with a flair for administration? Look no further! We have a new opportunity with a client, a prestigious Maltese company that promises excitement and growth. Interested? We at Ceek would love to hear from you!

 

What's expected of you?

  • Maintain and arrange office documents, files, and databases for easy access and confidentiality
  • Efficiently manage front desk responsibilities, including covering for designated personnel when needed
  • Handle incoming and outgoing communications professionally, including calls and messages
  • Carry out daily administrative tasks proficiently
  • Organize schedules, appointments, and provide timely reminders
  • Ensure adherence to office procedures for accuracy and confidentiality
  • Create reports, presentations, and briefs using professional written and verbal communication
  • Facilitate meetings by preparing agendas, taking detailed minutes, and ensuring follow-up on tasks
  • Coordinate travel arrangements and promptly address executives' inquiries
  • Work collaboratively with colleagues to implement streamlined administrative practices
  • Process insurance claims and manage follow-ups and renewals efficiently
  • Collaborate with internal departments to ensure compliance with industry standards such as QEMS, ESG, LPCB, and ISO

 

What are you expected to bring?

  • Have 3 years’ experience in a similar role
  • Strong written and verbal communication skills in English
  • Proficiency in Microsoft Office Suite and relevant software applications
  • Exceptional planning and time management skills
  • Strong organisational skills, with the ability to prioritise tasks and manage multiple projects simultaneously
  • Ability to multitask and work in a fast-paced environment

 

What's in it for you?

  • Competitive salary and benefits package
  • Opportunity to work in a stable company
  • Possibility to grow within the organisation
  • Friendly and collaborative work environment

 

We are already interviewing for this exciting opportunity. Apply now and take your career to the next level!