Do you possess a keen eye for detail and a proactive approach? We've got an exciting role as an Administrative Assistant for a top-notch company in Malta! In this position, you will be instrumental in improving administrative processes and ensuring seamless operations. Intrigued? We at Ceek would love to hear from you!

What is expected of you?

Handle incoming and outgoing inquiries and ensure clear and professional communication across all channels
Ensure documents, records, and databases are regularly updated and organized for effortless accessibility and data accuracy
Coordinate insurance claims, follow-ups, and renewals, ensuring the timely and effective management of these processes
Create and distribute reports, presentations and correspondence
Respond to executives' requests and inquiries promptly and professionally, delivering clear and concise communication
Coordinate travel logistics meticulously, ensuring attention to detail and effective communication with relevant parties
Efficiently manage front desk responsibilities, including covering for the designated individual during breaks and time off
Manage meeting logistics, including issuing agendas, submission of reports, minutes taking, and setting action items for follow-up on discussions

What are you expected to bring?

Previous administrative experience
Experience in due diligence process is an asset
Excellent written and verbal communication abilities in English
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software
Demonstrated ability to multitask, prioritize, and meet deadlines
Outstanding organizational and problem-solving skills, with a proactive and solution-oriented mindset
Capable of handling confidential information with professionalism
Dedicated to fostering a positive and collaborative work environment

What's in it for you?

Competitive pay and perks
Collaborate in a welcoming setup
Career progression opportunities

Don't miss out on this opportunity if you're a motivated individual with a passion for maintaining a productive and organized office environment!