Administration Executive

We’re searching for an experienced Administration Executive to join the dynamic team of one of our clients, a leading Tech company in Malta. If you are passionate and self-motivated and eager to make your mark on the team, Ceek would love to hear from you!

What's expected of you?

• Respond to calls, emails, and visitors professionally as the primary company representative
• Manage office supplies, cleanliness, and coordinate maintenance when necessary
• Handle company insurance policies and process relevant claims
• Review and reconcile administration expenses, liaising with finance as needed
• Assist in identifying, planning, and implementing policies, procedures, and employee manuals
• Supervise staff travel bookings, ensuring alignment with budgets or project costs
• Aid in planning and executing company events for stakeholders
• Support HR with tasks such as scheduling seminars, processing payments, reporting leaves, and assisting in onboarding/offboarding
• Collaborate with the Office Manager to maintain and updated employee files and training records
• Support the Office Manager and COO during internal and external audits, including ISO 9001 audits
• Assist in implementing additional ISO certifications if require
• Propose enhancements to the Company’s ERP system as needed
• Ensure compliance with regulatory obligations, health and safety regulations, and emerging legislation affecting the Company

What are you expected to bring?

• Strong experience in relevant administration fields
• High standard of accuracy and quality delivering administrative duties
• Excellent written and verbal communication skills
• Ability to establish priorities and work independently
• Attention to detail, particularly in relation to accurate data entry and file management
• Good organisational and problem-solving skills
• Contribute to a positive work environment and foster a culture of continuous learning and improvement

What’s in it for you?

• Competitive salary
• Fantastic career opportunities
• Fun and collaborative working environment
• Company benefits

This is an amazing opportunity not to be missed! We are already interviewing for the role so apply now to be considered