Administration Executive

We’re searching for an experienced Administration Executive to join the dynamic team of one of our clients, a leading Tech company in Malta. If you are passionate and self-motivated and eager to make your mark on the team, Ceek would love to hear from you!


What's expected of you?

  • Respond to calls, emails, and visitors professionally as the primary company representative
  • Manage office supplies, cleanliness, and coordinate maintenance when necessary
  • Handle company insurance policies and process relevant claims
  • Review and reconcile administration expenses, liaising with finance as needed
  • Assist in identifying, planning, and implementing policies, procedures, and employee manuals
  • Supervise staff travel bookings, ensuring alignment with budgets or project costs
  • Aid in planning and executing company events for stakeholders
  • Support HR with tasks such as scheduling seminars, processing payments, reporting leaves, and assisting in onboarding/offboarding
  • Collaborate with the Office Manager to maintain and updated employee files and training records
  • Support the Office Manager and COO during internal and external audits, including ISO 9001 audits
  • Assist in implementing additional ISO certifications if require
  • Propose enhancements to the Company’s ERP system as needed
  • Ensure compliance with regulatory obligations, health and safety regulations, and emerging legislation affecting the Company


What are you expected to bring?

  • Strong experience in relevant administration fields
  • High standard of accuracy and quality delivering administrative duties
  • Excellent written and verbal communication skills
  • Ability to establish priorities and work independently
  • Attention to detail, particularly in relation to accurate data entry and file management
  • Good organisational and problem-solving skills
  • Contribute to a positive work environment and foster a culture of continuous learning and improvement


What’s in it for you?

  • Competitive salary
  • Fantastic career opportunities
  • Fun and collaborative working environment
  • Company benefits


This is an amazing opportunity not to be missed! We are already interviewing for the role so apply now to be considered