Administration Executive

Are you a proactive detail orientated administrator, with an interest in ISO compliance, and ESG standards? We've got an exciting role as an Administration Executive for a top-notch company in Malta! In this role, you will play a key role in enhancing administrative processes and supporting smooth operations. Interested? We at Ceek would love to hear from you!


What is expected of you?

  • Ensure documents, records, and databases are regularly updated and organized for effortless accessibility and data accuracy
  • Collaborate with internal departments to align all activities with industry standards, ensuring compliance throughout the organization
  • Coordinate insurance claims, follow-ups, and renewals, ensuring the timely and effective management of these processes
  • Create and distribute reports, presentations, and correspondence, as directed by Managers
  • Engage with colleagues to pinpoint and implement efficient administrative practices, enhancing operational effectiveness
  • Preserve the organization's data protection policies by maintaining the confidentiality and security of sensitive information
  • Manage meeting logistics, including issuing agendas, submission of reports, minutes taking, and setting action items for follow-up on discussions
  • Handle incoming and outgoing inquiries and ensure clear and professional communication across all channels


What are you expected to bring?

  • At least 3 years of administrative experience
  • Previous experience supporting Managers or Executives with diverse tasks and responsibilities
  • Familiarity with ISO Standards and ESG principles
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software
  • Strong written and verbal communication skills
  • Demonstrated ability to multitask, prioritize, and meet deadlines
  • Outstanding organizational and problem-solving skills, with a proactive and solution-oriented mindset
  • Capable of handling confidential information with professionalism
  • Dedicated to fostering a positive and collaborative work environment


What's in it for you?

  • Competitive pay and perks
  • Collaborate in a welcoming setup
  • Career progression opportunities


If you're an enthusiastic individual with a drive for sustaining an efficient and well-organized office environment, don't let this opportunity pass!